Executive Assistant

About the Opportunity

Make an impact behind the scenes and enable our leaders to focus on what matters most!

We're looking for a highly organised and proactive Executive Assistant to provide high-level support to the Executive Leadership Team (CFO, Sales & Marketing, and Merchandise). In this role, you'll enable our leaders to focus on critical organisational priorities by managing administrative load, streamlining workflows, and ensuring coordination across the business runs smoothly.

You'll work closely with the Executive Team to ensure meetings, projects, and strategic initiatives are supported with precision and professionalism. This role requires someone who can anticipate needs, optimise processes, and make executives more effective, all while maintaining discretion and fostering strong relationships across the organisation.

This role operates on site at our Heatherton National Support Office, and occasional flexible working arrangements can be discussed with the leaders you support.

What you will be doing:

• Manage and optimise Executive Team calendars, priorities, and inbox correspondence
• Coordinate meetings, prepare agendas, briefing packs, minutes, and track actions
• Prepare high-quality documents, presentations, board papers, and strategy materials
• Implement and maintain efficient administrative systems and workflows to streamline operations
• Act as a key liaison with internal and external stakeholders, maintaining professionalism and confidentiality
• Coordinate travel, expenses, events, and support projects aligned with organisational priorities

You’re likely a match if you are/have:

• Minimum 5 years’ experience supporting senior executives or Executive Teams
• Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint) and collaboration tools
• Proven ability to implement and optimise systems, processes, and workflows to improve efficiency
• Exceptional organisational skills, attention to detail, and ability to manage competing priorities
• Strong written and verbal communication skills with confidence engaging at all levels
• Proactive, solutions-focused, and able to anticipate needs and solve problems independently
• Demonstrated professionalism, discretion, and ability to thrive in a fast-paced, evolving environment

Why join us?
At Total Tools & Hardware Group, part of Metcash, we’re more than just a network of hardware and tool retailers - we’re a team that values connection, collaboration, and making an impact. This role offers visibility across the business and the chance to work closely with senior leaders in a dynamic environment.

What’s on offer

We’re proud to offer a workplace that supports your well-being, growth, and belonging: 

🏖️ Extra Leave: Enjoy a 5th week of annual leave, 2 well-being days, plus 1 volunteer day annually 

📚 Career Growth: Endless learning and development opportunities 

👶 Parental Leave: 12 weeks of gender-neutral paid leave for primary carers 

🌈 Inclusive Culture: Bronze Employer for LGBTQ Inclusion 

⚖️ Neutral Pay Gap: Gender pay gap under 5% (WGEA 2024–2025)  

🧠 Mental Health: Gold accreditation by Mental Health Australia 

🏡 Flexibility: Flex Ready and Family Friendly Workplace accredited 

About Us

Backed by trusted brands like Mitre 10, Total Tools, and Home Timber & Hardware, Total Tools Hardware Group (TTHG) – Part of Metcash - supports independently owned, joint venture, and company-owned stores across Australia. With a strong focus on local ownership and expert advice, we give tradies, builders, and DIYers the edge they need to tackle any job - big or small. Whether it’s trade-quality tools from Total Tools or reliable hardware from Mitre 10 and HTH, TTHG is the powerhouse behind the stores that keep Australia building.

#INHT

#LI-SC1